PRESIDENT

The President of the Batavia Music Buffs presides over all meetings, coordinates activities, and serves as a liaison between the organization, the Music Department, and School Administration, ensuring effective communication and execution of the mission. Additionally, the President maintains an annual master calendar of events and executes authorized contracts and instruments in accordance with the Board's directives.

TREASURER

The Treasurer of the Batavia Music Buffs attends all Executive Board and General Membership Meetings, responsible for receiving and disbursing all funds, maintaining accurate records, ensuring budget compliance, overseeing fundraising, handling payouts, and collaborating on financial matters. Additionally, the Treasurer furnishes regular financial statements and assists in the annual financial audit process.

SECRETARY

The Secretary of the Batavia Music Buffs records all business transactions at meetings, maintaining custody of all records and documents. They distribute minutes at each meeting, conduct correspondence, issue meeting notices, provide agendas and minutes to board members, keep copies of the Bylaws for reference, take attendance at meetings, and act as an aide to the President.

MEMBERSHIP

The Membership Coordinator of the Batavia Music Buffs oversees the annual membership roster and email distribution list, ensuring accuracy and completeness. Membership provides the most current membership listing to BPS101 music staff for inclusion in performance programs and verifies voting privileges at and General Membership Meetings. Additionally, Membership actively encourage individuals to join or renew their Music Buffs membership, fostering community engagement and support for music education.

COMMUNICATIONS

The Communications Coordinator of the Batavia Music Buffs manages the dissemination of organization information across diverse platforms, encompassing social media and print media. Communication curates and maintains the organization's social media presence and website, ensuring content is current and compelling. In addition to overseeing the coordination of print materials for fundraisers and events and managing online sales, they are responsible for handling press contacts and approving press releases..

FUNDRAISING

The Fundraising position of the Batavia Music Buffs is instrumental in identifying and executing fundraising opportunities vital to the organization's financial health. This role proactively researches and proposes new fundraising initiatives, secures corporate sponsorships, and organizes fundraising events. Additionally, Fundraising provides crucial financial documentation and collaborates with the Communications and Events positions to ensure effective promotion across social media, email blasts, and the organization's website.

EVENTS

The Events Coordinator of the Batavia Music Buffs oversees the organization's event planning, including recruitment and coordination of volunteers for fundraisers. Events set up committees for events like Senior Night, Marching Band Tag Day, Corn Boil, Butter Braids Fundraiser, Winter Wonderland Concert, and Band Fest. Additionally, the position supports fundraising efforts, helps records orders, recruits committee chairpersons, and maintain event reports to ensure organizational goals are met.

BAND

The Band Board Representative of the Batavia Music Buffs serves as a liaison for elementary, middle, and high school bands, coordinating with BPS101 Band Directors to address school needs. They oversee and collaborate with parent representatives for Marching Band and Winterguard, ensuring effective support. Additionally, the Band Board Representative coordinates assistance for Band Fest, recruits parent and student volunteers, and organizes parent usher volunteers for band concerts.

CHOIR

The Choir Board Representative of the Batavia Music Buffs serves as a liaison for elementary, middle, and high school choirs, ensuring effective coordination with BPS101 Choir Directors. This role oversees support for the Festival of the Carols and coordinates with parent representatives for Show Choirs. Additionally, this position organizes parent usher volunteers for concerts and strives to engage choir parents in joining the Buffs to further support and enhance choir activities and experiences.

ORCHESTRA

The Orchestra Board Representative of the Batavia Music Buffs serves as a liaison for elementary, middle, and high school orchestras, coordinating with BPS101 Orchestra Directors to address school needs. This position organizes and coordinates parent usher volunteers for orchestra concerts and actively engage with orchestra parents to further support orchestra activities. Additionally, this position represents General Music Education for all BPS 101 elementary schools.